Project management has become one of the most important pillars of any organization today. The authoritative website "Computer World" stated in an article that the priority of companies for hiring, after IT specialists, is assigned to project management engineers. Every year the demand for project planning increases and this demand is constantly expanding the scope of knowledge. IT agility, remote project planning and control with smart devices, risk management, and data security are expected to become more important every day.
With the development of businesses in recent years, project planning in organizations has become very important. So that every business must have specialized, responsible and knowledgeable people in the project planning process to gain a competitive advantage in their organization. The impact of having an expert and dominant person on the project management of the organization is undeniable and should not be ignored. Project planning includes rules and principles that specify how to start a project, how to implement it, and the rules and planning required to implement it.
Certainly, every project has specific goals that the project manager plans with full knowledge of the project features and the capacity and ability of the team to advance them. Project management software is one of the management software and helps project managers to be able to perform project planning tasks in the best possible way, including planning, starting, how to implement, and finishing it. Therefore, it is necessary to know how project planning systems work.
Project management software is software that is used to plan the project, advance the processes and responsibilities of each part of the project, plan all project components, determine responsibilities by the project manager. This software allows project managers to manage the project process in any department, even the smallest parts of the company. A properly managed project management program can be used as an office system. Therefore, a project planning system is a diverse set of solutions for users and managers of different parts of the project, whose main purpose is to facilitate the planning and tracking of project elements at all levels.
Before examining the specific software features of the project, it is important to understand the importance of project management software. The point is, a project planning tool is possible without a software solution. However, manually updating and getting things done becomes extremely inefficient. In addition, it increases the risk of making mistakes. In the following, by studying the mentioned cases, you will realize the importance of software solutions:
Providing the latest and most accurate version is difficult and time-consuming.
Loading the same spreadsheet compromises security.
Updates may be forgotten and project delays may increase.
Is the software easy to use and learn?
Will my team use it?
Does it support communications and project agents?
Is the selected project planning tool flexible?
Can it be used in several different parts?
Can it customize reports?
Does it make secure external communication possible?
Does it connect to other software in the group?
Is the option updated regularly?
Of course, with any project management software, you will have a learning curve. For this reason, you should give your team time to learn and work with the relevant software. Many software providers allow you and your team the opportunity to test this software. Therefore, it is better to remind yourself of the following:
Specify exactly what you need in a project planning platform.
Be sure to check the options and do the necessary research.
Choose the best project planning tool for your business.
When taking responsibility for a project, we must remember that the success of the project depends on three important factors: time, resources, and results. All projects are at the service of customer satisfaction. It will be very easy to achieve success in the project and satisfy the customer when we can create the right balance between the three mentioned factors. After receiving the project, the most important step to implement it and achieve the desired goal is to have correct and efficient planning and strategy to advance the project better and faster. In carrying out a project, for better management of people, tasks, and resources, it is necessary to use a project planning tool.
Now, it is important to know what you can do with such software and what are the features of a project planning app. Features required in project planning tools depend on your specific performance. For example, the best project management software for freelancers will not be the same as the best business software. However, there are some features to keep in mind when you start using the software. Some of these are:
Ability to save and share documents
Real-time collaboration and access to multiple people
Report at the right time and with the ability to adjust them
Create templates and customize them
Plan and monitor it
Ability to control time and monitor progress and manage costs and resources
Ability to connect with other business software such as accounting, etc.
Allocate resources and determine roles
Personalize existing projects and processes within the organization
Instant messaging or video chat when needed
Provide database tools for documenting and accessing internal processes
Today, corporate management is significantly different from previous years, and the methods of success of organizations have undergone many changes and include new criteria. Projects of any organization or more specifically, each unit in organizations need proper group management to advance the project and careful planning with easy access to these plans. For this purpose, project management software and programs in the Internet space have recently gained high popularity, and here we are going to review some of the popular software that can help small businesses.
Simplifies workflow management with Kanban-style. Users can view the cards for updates even if they are not dedicated to them. Trello is useful for teams that need to track their work, but do not try to use it like traditional project planning tools. The free version of the software includes many features that may be sufficient for smaller teams. There are no reporting features. Lack of reporting features means that the software is suitable for small projects and ongoing work.
It has a good user interface and free sections. Good for small and medium businesses. This software makes it easy to plan projects and track progress, and it is possible to create interdependencies between tasks. The software also offers a free option that 15 people can use.
Jira is an agile online project planning platform used by development teams to plan, track and publish software. This is a popular tool that is specifically designed and used by agile teams. The software integrates with many tools that enable teams to manage their projects and products. Jira started as a troubleshooting program, but is now available in various versions, including Jira Core for project planning. Jobs in Jira Core are still called "topics" and you can easily use them to organize projects, set priorities, and more. Jira does not offer many features, but it does help increase productivity for smaller teams.
Great for meeting the needs of large teams. For businesses and large corporations, LiquidPlanner may be one of the best project planning tools on the market. LiquidPlanner is great for large projects, estimated time is updated, and project managers always know how many resources and staff they have. Implementing it can be time-consuming. It may cost a lot for smaller companies, but larger teams see it as a good investment.
Wrike is a web-based project management software that works for businesses of all sizes. This software allows you to track time and manage projects through your mobile application. Although this is a bit more expensive than some of its competitors, Wrike is a quality choice that can help you deal with projects of any size. Wrike is an online project planning tool that has powerful tracking, collaboration, and reporting features.
Features such as dynamic request forms, Gantt charts, and customizable dashboards allow users to simplify and automate their processes. This software helps your business to be efficient, competitive, and productive. Personalized workflows, fields, and file structures allow teams to be flexible in what they do. The integration of this software is very high, including for CRM, messaging, and accounting.
AceProject is a web-based project planning tool that helps you manage projects from start to finish. It is a complete online project planning tool for individuals, teams, and companies that need to take control of their important workflows. With its time and cost tracking features, AceProject provides tools for projects to complete projects on time and within the approved budget.
Entering time is almost automatic, convenient, and very easy. Users can easily view all their projects with a project dashboard that provides instant information with color-coded charts and details. Using Gantt charts, they can observe the complexities of a project and its progress so that they can make informed decisions and take action.
As we said, the purpose of such software is project planning tools, better cooperation of team members with each other, and ultimately increased productivity. Therefore, features and criteria are needed to select the best software. Important features to consider when choosing the best software generally include the following:
Ability to synchronize with other software
Certainly, no software is the best of all the features listed, and each is better in one feature. Here are 10 examples of the best project management software.
Project planning in companies is a sensitive and necessary thing and is done in different ways. Special project planning applications available on the Internet do just that. Not everyone is happy when you implement an important tool like project planning tools. Your employees are already accustomed to a series of steps, so any disruption to this can be frustrating. Therefore, make sure that you have strong leadership in the decision to introduce the software. This will increase the self-confidence of employees and any negative comments will be eliminated.
The implementation team should be able to explain to their employees the need for software and how their team will perform the project. Despite your hard and tedious efforts to convince the team of the importance of project management tools, you may encounter persuasion issues with one or two members. In most cases, such problems are normal and should be addressed. Such a situation must be dealt with patiently and their opinions should not be completely ignored. Listen carefully to them to show that their opinion is also important.
Various groups in the project planning tools industry predict positive growth in the coming years. A project planning app may have fewer features than cover basic functions, but that does not mean they are low and may have everything a startup or small to medium-sized business needs. For instance, one of the best project management tools is Bitrix 24. This platform provides huge services to small and large companies. Also, Bitrix 24 can be counted as one of the apps that can be useful and effective in current and future times. We believe, by reading this article, now you can search and find the best project management software for your business quickly.