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Top 6 Task Management Software

Goal-Oriented Project Management
Bitrix24 Team
11 min
9645
Updated: May 13, 2025
Bitrix24 Team
Updated: May 13, 2025
Top 6 Task Management Software

Most teams don’t have a task management problem. They have a clarity problem.

Too many moving parts, too little structure—and way too much time wasted asking, “What’s the status on this?”

Sound familiar?

You don’t need more spreadsheets. Or another tool that adds complexity instead of removing it.

What you need is a system that lets your team work with focus, not friction.

This guide breaks down six task management platforms that actually help. We’ll cover what they’re great at, where they struggle, and which one fits the way you work, not the other way around.

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What Makes A Task Management Tool Great?

Not all task management tools are created equal. Some are built for simplicity. Others offer complex project planning features. The best tool for you depends on your team’s size, workflow, and how you like to stay organized.

Still, there are a few core features that separate the great from the good. Here’s what to look for when sizing them up:

1. Easy to use and quick to onboard

You shouldn’t need days of training just to get started. A great tool should feel intuitive, even for new team members. Clear navigation, drag-and-drop features, and helpful onboarding guides make a big difference.

2. Flexible task structures

Look for tools that let you:

  • Create tasks and subtasks
  • Add due dates, assignees, and priorities
  • Attach files, comments, and checklists

This kind of flexibility allows your team to manage everything from small to complex projects in one place.

3. Visual planning options

Whether you prefer Kanban boards, Gantt charts, calendars, or simple lists, having multiple view options helps you stay on top of your workload. Each team works differently, so choose a tool that adapts to your planning style.

Visual planning options.webp

4. Built-in collaboration

You want more than just a list of tasks. Look for features like:

  • Comment threads
  • @mentions and notifications
  • Shared dashboards

These features keep everyone in the loop and reduce the need for email tennis.

5. Automation and recurring tasks

Repetitive work adds up. Good task management tools help you automate common actions—like assigning tasks, setting reminders, or creating recurring to-dos—so you save time and avoid manual errors.

Automation and recurring tasks.webp 

6. Integrations with your existing tools

Does the platform work well with your CRM, messaging apps, or file storage systems? The more connected your tools are, the smoother your workflows will be.

7. Reporting and progress tracking

Need to check what’s overdue or how busy your team is? Features like dashboards, workload views, and productivity reports help you make informed decisions and keep projects on track.

8. Pricing that scales with you

You shouldn’t have to overpay for features you don’t use. The best tools offer tiered pricing, a generous free plan, or both—so you can grow without breaking the budget.

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The top six task management software 2025

Not every team works the same. So why settle for a one-size-fits-all task manager?

Whether you need simple checklists or complex project tracking, the tools below offer standout solutions in 2025. We’ve broken down what each one does best, so you can spend less time testing software and more time actually using it.

1. Bitrix24

Need more than just task management? Bitrix24 gives you the full toolkit—project planning, collaboration, CRM, and automation—all in one place. It does everything but make your coffee!

Purpose-built for businesses that want a unified workspace without juggling multiple apps.

Key features

  • Task views: Switch between Kanban, Gantt, calendar, and list formats
  • Automation: Auto-assign tasks, trigger updates, and reduce manual work
  • Collaboration: Built-in chat, video calls, file sharing, and comments
  • Time tracking: Monitor hours spent and manage team workloads
  • CRM integration: Link tasks to deals, clients, or support tickets
  • Templates: Save time with recurring tasks and workflow templates

Bitrix24.webp

Best for

Teams that want an all-in-one platform to manage projects, communication, and client relationships.

Where it shines

  • Combines task management with powerful business tools
  • Supports unlimited users on the free plan
  • Offers on-premise or cloud options for added flexibility
  • Ideal for teams that need both internal task management and external client tracking

Where it falls short

  • Some advanced features may go unused if you're only looking for basic task management
  • The platform offers a broad toolkit, which means updates and new features roll out frequently

2. Asana 

Asana is one of the most well-known task management tools, and for good reason. It’s clean, organized, and easy to use, making it a go-to for teams who want clarity without the clutter.

Whether you're managing a product launch or planning weekly sprints, Asana helps you break projects down into manageable tasks and stay on top of deadlines.

Asana

Key features

  • Multiple views: Choose from list, board, calendar, or timeline
  • Task dependencies: See what’s blocking progress and what comes next
  • Automations: Set rules to assign tasks, move items, or send updates
  • Goal tracking: Align daily work with team-wide objectives
  • Dashboards: Monitor project health and team progress
  • Integrations: Connect with tools like Slack, Google Drive, and Microsoft Teams

Best for

Mid-sized teams and agencies that want clarity, collaboration, and an easy onboarding experience.

Where it shines

  • Clean, user-friendly interface
  • Strong visual planning tools
  • Scales well with growing teams

Where it falls short

  • Free plan has limited functionality
  • Pricing can rise quickly with larger teams
  • Lacks built-in time tracking or advanced workload management

3. Trello 

Trello is built around the Kanban method, helping you organize tasks using boards, lists, and cards. Each card represents a task, and you can move it across lists as it progresses—from “To Do” to “In Progress” to “Done,” for example.

It’s a solid choice if you want to keep things lightweight and flexible.

Trello

Key features

  • Kanban boards: Organize tasks into columns like “To Do,” “In Progress,” and “Done”
  • Cards and checklists: Break down work into actionable steps
  • Labels and due dates: Add clarity and track deadlines
  • Power-Ups: Integrate tools like Calendar View, Slack, or Google Drive
  • Automation (Butler): Handle repetitive tasks automatically
  • Templates: Start faster with ready-made board layouts

Best for

Individuals or small teams who want a simple, visual way to manage tasks without the complexity of full project management software.

Where it shines

  • Intuitive, no-frills interface
  • Highly customizable for basic workflows
  • Free plan is generous for most users

Where it falls short

  • Lacks built-in time tracking and detailed reporting
  • Not ideal for managing complex projects or large teams
  • Boards can get cluttered as tasks scale

4. ClickUp

Want full control over how you manage tasks and projects? ClickUp gives you just that—with layers of customization and features built for power users.

It’s a strong fit for teams juggling multiple workflows, departments, or project types.

ClickUp

Key features

  • Multiple views: Switch between list, board, Gantt, calendar, and workload
  • Task hierarchies: Use folders, lists, tasks, and subtasks for better organization
  • Docs and wikis: Create internal documents directly in the platform
  • Goals and OKRs: Set and track team objectives
  • Time tracking: Log hours and track time per task
  • Automations: Create “if this, then that” rules to speed up work

Best for

Teams that want a deeply customizable workspace to manage everything from basic tasks to complex projects.

Where it shines

  • Offers a wide range of views and workflow options
  • Built-in tools for documentation, time tracking, and goal setting
  • Scales well for fast-growing businesses

Where it falls short

  • Interface can feel overwhelming for new users
  • Setup takes time, especially if you customize heavily
  • Some advanced features are gated behind higher-tier plans

5. Monday.com 

Monday.com is known for its visual dashboards and easy-to-use interface. Each project is laid out in a table-like format, where you can customize columns for statuses, deadlines, owners, priorities, and more. You can also switch between board, timeline, calendar, Kanban, and workload views.

It’s especially popular with marketing, operations, and cross-functional teams looking to manage multiple workflows in one place.

Monday.com

Key features

  • Customizable boards: Track tasks with color-coded columns and drag-and-drop functionality
  • Multiple views: Use timeline, Gantt, Kanban, calendar, or workload views
  • Automations: Create triggers to update task statuses, assign owners, or send alerts
  • Dashboards: Combine data from multiple boards for a big-picture view
  • Prebuilt templates: Start fast with templates for marketing, HR, sales, and more
  • Team collaboration: Comment, share files, and tag teammates directly on tasks

Best for

Cross-functional teams that want visibility across multiple workflows without sacrificing usability.

Where it shines

  • Clean, modern interface that’s easy to learn
  • Highly visual planning tools
  • Broad range of use-case templates
  • Strong collaboration and reporting features

Where it falls short

  • Pricing scales quickly as your team grows
  • Some features require higher-tier plans
  • Less suited for teams that need nested task structures or deep customization

6. Todoist 

Todoist is designed around simplicity. You create tasks, set due dates, add priorities, and organize them into projects. It’s minimal, but powerful enough to keep both personal and professional to-dos in check.

ToDoist

Key features

  • Quick task input: Add tasks using natural language (e.g., “Call client Monday at 10 am”)
  • Projects and labels: Group and tag tasks for better organization
  • Priority levels: Highlight what matters most
  • Recurring tasks: Automate regular to-dos
  • Shared projects: Assign tasks and collaborate with teammates
  • Cross-platform support: Access on desktop, mobile, web, and browser extensions

Best for

Freelancers, remote workers, and small teams that want a lightweight tool to manage daily tasks efficiently.

Where it shines

  • Great mobile experience
  • Simple, clean interface
  • Perfect for personal productivity

Where it falls short

  • Lacks advanced project management features like Gantt charts or workload planning
  • Not ideal for managing large teams or complex workflows
  • Limited collaboration tools compared to more robust platforms

How To Choose The Right Task Management Software

The right platform should make your day easier, not add another system to manage. Here are six key questions to ask before you decide—and how Bitrix24 stacks up:

1. Can it support your whole team, from solo users to cross-functional departments?

Some tools work well for individuals or small teams but fall short when scaling. If your team includes multiple departments or client-facing roles, you’ll want something that can flex with your needs.

Bitrix24 scales with you, offering unlimited users on the free plan and powerful tools for both internal teams and external collaboration.

2. Does it handle both simple tasks and complex projects?

You might start with task checklists, but soon you’ll need Gantt charts, automations, dependencies, or custom workflows. Can your tool grow with you?

Bitrix24 supports it all: from quick to-dos to enterprise-grade project planning, all under one roof.

3. Can your team actually work in it, not just track things?

Commenting on tasks is a start, but real collaboration needs chat, video calls, shared docs, and centralized communication.

Bitrix24 includes built-in chat, video, and document management, so your team can plan, discuss, and deliver—all in one place.

4. Does it fit into your current tech stack?

Switching platforms is hard enough. If your new tool doesn’t connect with the apps you already use, your workflows can break.

Bitrix24 offers integrations with email, calendars, cloud storage, and CRMs, plus an open API for advanced connections.

5. Will your team actually use it?

Even powerful tools fail if adoption is slow. Look for an interface that’s easy to learn, but deep enough to grow into.

Bitrix24 balances depth with usability—so teams can onboard quickly and unlock more over time, not get stuck at setup.

6. Is it affordable long-term?

Some platforms lure you in with a free plan, then lock core features behind expensive upgrades. Check what’s included—and what grows with your business.

Bitrix24 includes core features—task management, collaboration, CRM, and automation—even on the free plan.

Simplify project management with Bitrix24!

Organize tasks, track work progress, and collaborate effortlessly – all in one platform. Free forever, unlimited users.

GET BITRIX24 FOR FREE

Simplify, streamline, succeed

Trello keeps things simple. Asana is clean and structured. ClickUp and Monday.com offer depth and flexibility. Each has strengths, but most still leave you stitching together multiple tools just to stay organized.

Bitrix24 brings everything into one place.

From tasks and projects to team chat, video calls, CRM, and automation—you get a complete platform built for real-world work, not just checkbox tracking.

And with a generous free plan, you can try it without risk.

If you’re ready to streamline the way your team works—from scattered to seamless—Bitrix24 is the one platform built to grow with you.

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Table of Content
What Makes A Task Management Tool Great? 1. Easy to use and quick to onboard 2. Flexible task structures 3. Visual planning options 4. Built-in collaboration 5. Automation and recurring tasks 6. Integrations with your existing tools 7. Reporting and progress tracking 8. Pricing that scales with you Getting started with tasks & projects The top six task management software 2025 1. Bitrix24 2. Asana  3. Trello  4. ClickUp 5. Monday.com  6. Todoist  How To Choose The Right Task Management Software 1. Can it support your whole team, from solo users to cross-functional departments? 2. Does it handle both simple tasks and complex projects? 3. Can your team actually work in it, not just track things? 4. Does it fit into your current tech stack? 5. Will your team actually use it? 6. Is it affordable long-term? Simplify, streamline, succeed
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