Most teams don’t have a task management problem. They have a clarity problem.
Too many moving parts, too little structure—and way too much time wasted asking, “What’s the status on this?”
Sound familiar?
You don’t need more spreadsheets. Or another tool that adds complexity instead of removing it.
What you need is a system that lets your team work with focus, not friction.
This guide breaks down six task management platforms that actually help. We’ll cover what they’re great at, where they struggle, and which one fits the way you work, not the other way around.
Bitrix24 offers comprehensive task management solutions to enhance productivity and streamline teamwork. Organize your projects today!
Get StartedNot all task management tools are created equal. Some are built for simplicity. Others offer complex project planning features. The best tool for you depends on your team’s size, workflow, and how you like to stay organized.
Still, there are a few core features that separate the great from the good. Here’s what to look for when sizing them up:
You shouldn’t need days of training just to get started. A great tool should feel intuitive, even for new team members. Clear navigation, drag-and-drop features, and helpful onboarding guides make a big difference.
Look for tools that let you:
This kind of flexibility allows your team to manage everything from small to complex projects in one place.
Whether you prefer Kanban boards, Gantt charts, calendars, or simple lists, having multiple view options helps you stay on top of your workload. Each team works differently, so choose a tool that adapts to your planning style.
You want more than just a list of tasks. Look for features like:
These features keep everyone in the loop and reduce the need for email tennis.
Repetitive work adds up. Good task management tools help you automate common actions—like assigning tasks, setting reminders, or creating recurring to-dos—so you save time and avoid manual errors.
Does the platform work well with your CRM, messaging apps, or file storage systems? The more connected your tools are, the smoother your workflows will be.
Need to check what’s overdue or how busy your team is? Features like dashboards, workload views, and productivity reports help you make informed decisions and keep projects on track.
You shouldn’t have to overpay for features you don’t use. The best tools offer tiered pricing, a generous free plan, or both—so you can grow without breaking the budget.
Enter your email to download a guide that will get you started with any project management software.
Not every team works the same. So why settle for a one-size-fits-all task manager?
Whether you need simple checklists or complex project tracking, the tools below offer standout solutions in 2025. We’ve broken down what each one does best, so you can spend less time testing software and more time actually using it.
Need more than just task management? Bitrix24 gives you the full toolkit—project planning, collaboration, CRM, and automation—all in one place. It does everything but make your coffee!
Purpose-built for businesses that want a unified workspace without juggling multiple apps.
Teams that want an all-in-one platform to manage projects, communication, and client relationships.
Asana is one of the most well-known task management tools, and for good reason. It’s clean, organized, and easy to use, making it a go-to for teams who want clarity without the clutter.
Whether you're managing a product launch or planning weekly sprints, Asana helps you break projects down into manageable tasks and stay on top of deadlines.
Mid-sized teams and agencies that want clarity, collaboration, and an easy onboarding experience.
Trello is built around the Kanban method, helping you organize tasks using boards, lists, and cards. Each card represents a task, and you can move it across lists as it progresses—from “To Do” to “In Progress” to “Done,” for example.
It’s a solid choice if you want to keep things lightweight and flexible.
Individuals or small teams who want a simple, visual way to manage tasks without the complexity of full project management software.
Want full control over how you manage tasks and projects? ClickUp gives you just that—with layers of customization and features built for power users.
It’s a strong fit for teams juggling multiple workflows, departments, or project types.
Teams that want a deeply customizable workspace to manage everything from basic tasks to complex projects.
Monday.com is known for its visual dashboards and easy-to-use interface. Each project is laid out in a table-like format, where you can customize columns for statuses, deadlines, owners, priorities, and more. You can also switch between board, timeline, calendar, Kanban, and workload views.
It’s especially popular with marketing, operations, and cross-functional teams looking to manage multiple workflows in one place.
Cross-functional teams that want visibility across multiple workflows without sacrificing usability.
Todoist is designed around simplicity. You create tasks, set due dates, add priorities, and organize them into projects. It’s minimal, but powerful enough to keep both personal and professional to-dos in check.
Freelancers, remote workers, and small teams that want a lightweight tool to manage daily tasks efficiently.
The right platform should make your day easier, not add another system to manage. Here are six key questions to ask before you decide—and how Bitrix24 stacks up:
Some tools work well for individuals or small teams but fall short when scaling. If your team includes multiple departments or client-facing roles, you’ll want something that can flex with your needs.
Bitrix24 scales with you, offering unlimited users on the free plan and powerful tools for both internal teams and external collaboration.
You might start with task checklists, but soon you’ll need Gantt charts, automations, dependencies, or custom workflows. Can your tool grow with you?
Bitrix24 supports it all: from quick to-dos to enterprise-grade project planning, all under one roof.
Commenting on tasks is a start, but real collaboration needs chat, video calls, shared docs, and centralized communication.
Bitrix24 includes built-in chat, video, and document management, so your team can plan, discuss, and deliver—all in one place.
Switching platforms is hard enough. If your new tool doesn’t connect with the apps you already use, your workflows can break.
Bitrix24 offers integrations with email, calendars, cloud storage, and CRMs, plus an open API for advanced connections.
Even powerful tools fail if adoption is slow. Look for an interface that’s easy to learn, but deep enough to grow into.
Bitrix24 balances depth with usability—so teams can onboard quickly and unlock more over time, not get stuck at setup.
Some platforms lure you in with a free plan, then lock core features behind expensive upgrades. Check what’s included—and what grows with your business.
Bitrix24 includes core features—task management, collaboration, CRM, and automation—even on the free plan.
Organize tasks, track work progress, and collaborate effortlessly – all in one platform. Free forever, unlimited users.
GET BITRIX24 FOR FREETrello keeps things simple. Asana is clean and structured. ClickUp and Monday.com offer depth and flexibility. Each has strengths, but most still leave you stitching together multiple tools just to stay organized.
Bitrix24 brings everything into one place.
From tasks and projects to team chat, video calls, CRM, and automation—you get a complete platform built for real-world work, not just checkbox tracking.
And with a generous free plan, you can try it without risk.
If you’re ready to streamline the way your team works—from scattered to seamless—Bitrix24 is the one platform built to grow with you.