7 Hacks to Find The Best Task Management Tool

Your team is composed of a diverse group of individuals, coming together to combine their collection of unique skills and experiences together as contributions to your company. They also need to be able to collaborate, communicate and work together smoothly. You, on the other hand, need a way to make sure no task (or subtask) falls by the wayside.

This is why you need a task management tool that will keep everything and everyone in line. The best task management tool will help you ensure that everyone is working towards the same goal, meeting their respective deadlines.

What is a task management tool?

Task management tools allow everyone in the team to see a task as a whole picture – from start to finish – while making sure it’s completed on time and within the budget. 

The best task management tools include some, if not all, of the following:

• Task creation

• Communication tools

• Scheduling

• Resource allocation

• Document management

• Time tracking

• Integration

• Reporting

• Notifications 

If you’re about to go on the hunt for the task tracking software for your company, you’re in luck. Here are the 7 hacks to help you find the best task management tool:

1. Determine your industry type

You need to choose the task management software that can best supply your business’s unique needs depending on what industry you belong to. Whether you need agile development methodology or a more industry-specific solution, you won’t be able to zero in on the appropriate task management tool unless you figure this out.

Understand that each industry has different sets of challenges and requirements and this changes the things that you should be looking for in a task management software.

2. How big or how small is your company?

You need a team task management tool that gives you all the features and benefits you are looking for, no more and no less. You can risk buying a team task management software that has too many bells and whistles to waste your team’s time on. You also can’t risk buying one that has too few of the good things for you. Then you will need to buy another one or apps to integrate into the system, causing you to lose time and money. 

For individual workers, a to-do list, time tracker, and notifications can help a lot but for businesses, collaboration tools that allow multiple users at a time to access documents or the specific tasks themselves will help you be more resourceful with your time and your budget in the long run.

3. Is it open to collaboration?

It’s always a great thing to be able to collaborate with clients and customers as well as suppliers and other freelancers on certain tasks and projects. Having a lot of input from other sources makes the resulting work more well-rounded, more complete if you will. What looks good to one member of the team might not be good enough for someone else and they may have something to add to the task.

For this, you need a team task management tool that will allow collaborators to have their say and to contribute whenever they want. You can always come in to decide which stays in the task and which should be taken out. The best part about it is, whatever the outcome, it’s still a team effort.

4. Delivery options

On-premise storage is always ideal for the brick-and-mortar office setup. You can be sure all of your files are stored safely and securely, always ready for easy access by anyone in the team who may need it. At the same time, you should also have the option to choose a cloud-based repository so your remote employees can access files should they need to, anywhere they are.

The best task management software offers both – so you can experience either or both – whatever your team calls for. This way, you can enjoy seamless work whether you’re all working in one location or separately, in a remote function.

5. Working on the go

Whether we like it or not, certain team members might not always be readily available, especially if they’re working remotely, to attend meetings or complete last-minute tasks. For these times, a task management tool that can be accessed using a mobile phone or tablet is ideal.

An online task management tool that’s mobile-friendly helps ensure that the team always gets the job done, whenever, wherever. You can say goodbye to unfinished or delayed tasks.

6. Expandable capacity

It’s always a bummer when your storage runs out just when you’re in the middle of a task or welcoming a new member to the team. You need as much storage as is available so you can accommodate everyone in the team without having them fighting over precious storage space. 

Regardless of the current size of your team, you need task management software with unlimited storage capacity or at least an expandable capacity so it can accommodate present and future team members. The main priority is to enable a smooth, uninterrupted workflow so your team can accomplish task after task without trouble.

7. How much will it cost?

The budget might not be a problem for you but you also need to make sure you’re getting your money’s worth. It’s always good to purchase the best task management tool but if you can get it for free, with the same features and benefits, why not?

Having the option to try something for free is always ideal. This way, you won’t have to experience buyer’s remorse when you find out towards the middle that it’s not what you want after all. Finding a task management software that ticks all of your wants and needs at any budget range is always awesome.

BONUS: Support

It doesn’t matter how long you’ve been in business. You’re bound to run into something unfamiliar, something you need help in. It’s always a great idea to have task tracking software that comes with ample support, anytime and anywhere you need it. 

Whether it’s phone, chat, or email support you require, it always helps when you know someone is always available to help you out when you need it and the same courtesy extends to anyone in your team. This way, you can work out the kinks in real-time without throwing your working rhythm off.

The search is over

You’ve been trawling all over looking for the best task management software for you and your team and we say it’s time to stop looking. Bitrix24’s task management software works well with any industry type and business size allows for quick and easy collaboration, available on-premise and cloud-based, mobile-friendly, expandable, and, best of all, free! Yes, you can get started for free today. If you want to sample our suite of features and benefits first though, you can schedule a demo and we’ll show you how everything fits in and works.